Company: Leading AI Technology Firm

Our client, an innovative AI technology company, is seeking a highly organized and tech-savvy Executive Assistant to provide essential remote administrative support. This position is perfect for individuals with experience supporting technology teams, especially in tasks such as meeting notes drafting, email summary writing, and general administrative duties. The successful candidate will work closely with multiple departments, leveraging AI tools, project management platforms, and other modern solutions to ensure seamless daily operations.

Location: Fully Remote (Work from Home)
Hours: 9 AM – 5 PM EST

Key Responsibilities

Administrative Support

• Manage a variety of day-to-day administrative tasks to maintain smooth operations for executives and technical teams.
• Draft detailed meeting notes, email summaries, and internal documentation to keep teams informed and aligned.
• Provide proactive executive assistance using modern AI and automation tools.

Communication & Coordination

• Oversee internal communication using platforms like Slack and Microsoft Teams, ensuring timely and organized message delivery.
• Coordinate with internal stakeholders and clients, delivering updates and clarifying details as needed.

Travel & Expense Management

• Arrange and manage travel logistics including flights, accommodation, and ground transport.
• Track and process expenses using travel and expense management systems, ensuring accurate budget oversight.

Project Management

• Use tools like Jira and Trello to support task tracking, workflow alignment, and deadline adherence.
• Collaborate with cross-functional teams to assist in project coordination and execution.

AI & Technology Tools Support

• Utilize AI platforms such as ChatGPT and Claude to streamline administrative tasks.
• Manage documentation and contracts using DocuSign and DocSend for secure and efficient handling.

Data Entry & Accuracy

• Perform accurate data entry and maintain up-to-date records across platforms.
• Conduct basic data analysis and calculations as needed for team reporting and insights.

What Success Looks Like

Organized & Detail-Oriented

• Demonstrates strong attention to detail and the ability to juggle multiple priorities effectively.
• Maintains smooth operation of administrative systems and ensures deadlines are consistently met.

Strong Communication

• Excellent written and verbal communication skills, especially in producing professional summaries and updates.
• A natural collaborator who ensures clear communication across teams and stakeholders.

Qualifications

Experience:

• Minimum of 2 years’ experience as an Executive Assistant or in a similar role, ideally in a technology or AI-driven environment.
• Proven ability to support tech teams and manage executive-level admin responsibilities.

Preferred Skills:

• Proficiency with Slack, Teams, Jira, Trello, DocuSign, and DocSend.
• Strong skills in data entry, light math or calculations, and the use of AI tools like ChatGPT and Claude.
• Fluent English communication skills (written and spoken).

Why This Opportunity?

This is a unique chance to be part of a pioneering AI company where your contributions will directly impact the efficiency and success of high-performing teams. If you’re an administrative powerhouse who thrives in a tech-forward, remote work setting, we’d love to hear from you!

Application Process

To apply, please complete the following steps:

1. Fill out the application form.
2. Record and submit a video showcasing your skills and experience.

Click Here To Apply immediately