About the Company
Our client is a top-tier platform in enterprise shared asset management and asset-integrated ecosystems, delivering cutting-edge solutions for businesses to manage and optimize their assets collaboratively.
Position Overview
We are seeking a highly organized and proactive Admin Assistant to support the leadership team. The ideal candidate excels in a structured remote work environment and is skilled at juggling multiple administrative tasks while ensuring smooth and efficient internal operations.
Location: Fully Remote (Work from Home)
Working Hours: 9 AM – 5 PM EST
Key Responsibilities
- Calendar & Scheduling Management
Coordinate complex schedules across time zones, manage leadership calendars, book meetings, and ensure timely appointment handling. - Notion & Knowledge Management
Maintain organized Notion workspaces to ensure easy access to essential information, project updates, and workflows. - Google Drive Organization
Create a well-structured file system in Google Drive—organizing folders, managing document access, and ensuring efficient asset retrieval. - Task Coordination
Track and prioritize leadership tasks and deadlines, ensuring nothing falls through the cracks. - Communication Support
Facilitate smooth internal communication by acting as a liaison between leadership and internal teams, and following up on key initiatives. - Document Preparation
Draft, edit, and format internal reports, slide decks, and other critical documentation. - Ad-Hoc Administrative Tasks
Provide general support such as conducting research, data entry, and handling other operational needs as they arise.
What Success Looks Like
- Efficient Scheduling & Communication
Smooth calendar management and clear, timely internal communication. - Organized Systems & Workflows
Consistently maintained and optimized Notion and Google Drive for fast access to critical information. - Proactive Administrative Support
Anticipating team needs and managing key tasks independently with strong initiative.
Required Qualifications
- Experience
Minimum 2 years in an administrative assistant or similar role, especially supporting executive or leadership teams. - Tech Proficiency
Solid expertise with Google Workspace (Docs, Sheets, Calendar, Drive) and Notion. - Organizational Skills
Meticulous attention to detail with the ability to manage multiple priorities effectively. - Communication
Strong verbal and written communication skills. - Independence & Initiative
Self-motivated, dependable, and comfortable in a remote-first environment.
Preferred Qualifications
- Experience working with fully remote teams
- Familiarity with automation tools like Zapier
- Exposure to project management tools such as Asana or Trello
- Prior experience providing executive-level support
Why This Opportunity?
This role offers a unique chance to join a fast-growing, innovative company leading the way in enterprise asset management. You’ll work with high-impact clients, strengthen your administrative skill set, and thrive in a collaborative environment that values efficiency, innovation, and ownership. If you’re looking to make a real impact in a dynamic and rewarding remote role—this is it.
Application Process
To be considered, please complete the following steps:
- Fill out the application form
- Record and submit a short video showcasing your relevant skills and experience
Click Here To Apply immediately